We inform you, pursuant to Article 13 of the EU Regulation, that the personal data you provide to the undersigned Institute are subject to the processing provided for by the same law. We remind you that processing means any operation or set of operations, carried out with or without the aid of electronic or otherwise automated means, concerning the collection, recording, consultation, organization, storage, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication, dissemination, deletion and destruction of personal data of the person concerned
The Data Controller
The Data Controller is MESAR s.r.l. with registered office in Piazza D’Ara Coeli 1 – 00186 Rome, CF 07435950584 and VAT no. 01776511006
Purposes of the processing
The personal data collected from the interested party, are processed and used to follow up on the request of the interested party and more specifically to proceed with the verification of the prerequisites for hiring and/or for the start of a collaboration.
Methods of collection
The collection of the personal data of the interested party may take place as a result of receiving by mail, e-mail, direct delivery, web form, or by any other means of communication, information regarding the candidate’s professional and study experiences (Curriculum Vitae, hereinafter C.V.).
Receipt of the C.V. may occur as a result of spontaneous submission or in response to personnel search and selection announcement by the writer.
Additional personal data may be subsequently collected from the individual during the interview, which will be collected in an evaluation form that will be kept together with the resumes with the same retention periods.
Since this is a service sector characterized by a very high turnover and interchange of resources, longer data retention times than ordinarily provided for are also envisaged; this modus operanti ensures greater effectiveness in the event that a position becomes vacant since the Institute, already having at its disposal the curricula and evaluation forms acquired in previous interviews, can proceed more quickly to ‘identify the resource needed; this extension of retention time is, however, subject to your specific consent (Failure to give this consent will have no effect on the outcome of the selection, but the retention time will be reduced to 12 months).
1) If the CV is received in response to a personnel search and selection announcement by the writer, only applications that meet the requirements for an assessment interview will be evaluated by Mesar Srl.
Data relating to the figures interviewed, or in any way evaluated as interesting also for future opportunities, may be processed by Mesar Srl subject to the consent of the person concerned, which will take place at the same time as the first contact.
Personal data may be entered by those authorized for this function in the archives of Mesar Srl , both in paper and electronic format: these data will be kept for 60 months (or 12 in case of no consent)
After this period they will be destroyed.
2) If the personal data are provided by the interested party spontaneously, thus not in response to any advertisement or announcement, in case the application is not of interest to the Institute the Curriculum submitted will be destroyed immediately.
On the contrary, if it was of interest to Mesar Srl , the office in charge of evaluating the applications, at the first contact with the interested party will have to provide a notice and obtain consent to the processing from the interested party, for the purposes described above. The maximum retention time of CVs of interest to the Company is 60 months (or 12 in case of no consent) from the date of receipt
Upon such expiration, the Curricula will be destroyed.
Mandatory provision of data and consent
The provision of data is optional and it is up to the candidate’s will to submit his or her curriculum vitae. With regard to the data subsequently and possibly requested by the Holder, failure to provide it means that it will be impossible to proceed with the verification of the prerequisites for hiring and/or the start of the collaboration and therefore the possible establishment of the working relationship with the Holder.
Consent to the processing is not necessary in accordance with Reg. 2016/679, as the processing concerns data contained in curricula spontaneously transmitted by Interested Parties for the purposes of the possible establishment of an employment/collaboration relationship. Likewise for any sensitive data transmitted in the same manner by the Interested Party, for which consent is excluded under the same legislation.
Specific consent for data processing and for any further purposes will be requested from the candidate when he or she is called for an interview.
Nature of personal data
The collection will concern only common data, compressed the photograph accompanying the C.V., therefore the candidate will not be required to indicate the so-called special data, as qualified by art. 9 of Reg. 2016/679 or sensitive data, as qualified by Legislative Decree 196/2003 (e.g. health status).
This is without prejudice to the hypothesis in which the data in question must be known due to the establishment of the employment relationship, with particular reference to whether the Data Subject belongs to protected categories and any pre-employment medical examinations.
Modalities of processing
The processing of personal data collected in the manner described above will be carried out using both manual and electronic methods and will be marked by the guarantee of maximum security in order to protect the rights and freedoms of the data subject. In particular, no processing will be carried out that consists of automated decision-making processes on the data processed.
Communication and dissemination of personal data
The data collected is not subject to dissemination. In addition to the Data Controller, the persons in charge of the processing involved in the operations of evaluation and selection of applications may become aware of your data.
Regarding the data itself, the data subject may exercise the rights provided for in Articles 15 (access), 16 (rectification), 17 (cancellation), 18 (restriction), 20 (portability) and 21 (opposition) as provided for in EU Regulation 679/2016.
You may at any time exercise your rights by sending a registered letter with return receipt to Mesar srl’s operational headquarters at Via Barsanti Snc 00012 Guidonia (RM) – or by e-mail to firstname.lastname@example.org.